Athena Square HOA Portal
Your community,
running the way it should.
Managing an HOA used to mean missed notices, confusing meetings, and nobody knowing where the money went. We built this portal to change that — giving every resident and board member a clear, honest view of how their community operates.
For Residents
No more guessing what's going on.
Everything that affects your home — budgets, votes, maintenance, rules — is in one place, in plain language, visible to you.
See exactly where your dues go
The board publishes an annual budget before it's adopted. You get 30 days to review every line item — landscaping, insurance, reserves — before any vote. No more wondering why assessments went up.
Vote on things that affect you
Board elections, rule changes, and special assessments are handled through a secure digital ballot. One vote per unit, results published when voting closes. No proxy games, no lost paper ballots.
Access your governing documents anytime
CC&Rs, bylaws, rules and regulations — all in one place, always current. No more emailing the board to get a copy of documents you have a legal right to see.
Submit maintenance requests without the runaround
Describe the issue, upload a photo, and submit. Contractors bid on the job, the board awards the contract, and you get updates along the way. You can see what was approved and why.
EV charger? You have the right to install one.
Maryland law requires the HOA to permit EV charger installation. Submit your request here and the board handles the approval process — they can set conditions but they can't say no.
Know about meetings before they happen
Meeting notices are sent automatically at least 7 days in advance — including the agenda and location. You'll never miss a vote because you didn't know there was a meeting.
“A well-run HOA isn't just good for property values — it's what makes a neighborhood feel like home.”
— The belief behind every feature we built
For the Board
Run a tight ship without burning out.
Board members are volunteers. This platform handles the administrative load so they can focus on decisions, not paperwork.
Enforce rules fairly — and prove it
Every violation is logged with the date, unit, rule cited, and every action taken. The system flags when the same rule is cited 3+ times in a month so you can ensure consistent enforcement across all units.
Manage delinquencies without the awkwardness
Automated SMS and email reminders go out when assessments are overdue. Payment plans can be set up in two clicks. If it reaches the attorney threshold, the system flags it and notifies ops — you never have to chase paper.
Contractor bids, compared side by side
Contractors submit sealed bids. The board reviews price, timeline, and contractor history in one place. Every contractor's Certificate of Insurance is tracked — expired COIs are flagged before work begins.
Meeting minutes in 30 seconds
Paste your rough notes after a meeting. The AI produces formatted, professional minutes in standard HOA format — action items extracted automatically. The board approves and they're stored in the vault.
Reserve fund visibility
Upload your reserve study and the portal tracks the 5-year renewal deadline. The funded percentage and recommended contribution are visible at a glance — no spreadsheets.
Resale disclosure packets, instantly
When a unit sells, the title company needs a disclosure packet within 20 days. The portal generates it in one click: governing docs, current budget, open violations, pending assessments, open permits. Done.
Built on Maryland Law
Why these features exist.
We didn't invent the rules. Maryland's Homeowners Association Act already protects you. We just built tools that make it easy to follow them — and easy to verify they're being followed.
Maryland HOA Act — Budget Notice
The board must give residents 30 days to review the proposed annual budget before adoption.
✓Budget notice email is sent automatically with a full line-item breakdown. The system flags if a budget is being voted on without the required notice.
Maryland HOA Act — Reserve Studies
HOAs with $10,000+ in common-area components must commission an independent reserve study every 5 years.
✓The portal tracks the renewal deadline and shows a 90-day warning when it's approaching.
Maryland HOA Act — Records Access
Homeowners have the right to inspect financial records, meeting minutes, and governing documents.
✓The Document Vault gives every resident on-demand access to all governing documents. Nothing requires a request.
Maryland HOA Act — Violation Enforcement
Rules must be applied uniformly. Homeowners must receive notice and a reasonable opportunity to cure before fines are issued.
✓The violation workflow enforces the notice → cure period → hearing → fine sequence. Skipping steps isn't possible.
Maryland HOA Act — EV Charging (§11B-111.8)
HOAs cannot deny a homeowner's request to install EV charging equipment at their parking space.
✓EV charger requests are automatically routed for board approval with a reminder that denial isn't permitted under state law.
Maryland HOA Act — Resale Disclosure
Sellers must provide buyers with a disclosure packet within 20 calendar days of contract.
✓The resale packet generator bundles all required documents in one click — no scrambling.
This page is informational and does not constitute legal advice. Consult a qualified HOA attorney for guidance specific to your community.
Ready to get started?
If you're a resident of Athena Square, your board can set up your account. If you're a property manager or contractor looking to use this platform for your community, we'd love to talk.